FM3.10 Space allocation in facilities management

FM3.10 Space allocation in facilities management

The unit FM3.10 Space Allocation in Facilities Management has a main purpose to make the learners understand a comprehensive phenomenon of facilities management with its strategies, methodologies and principles included in the space allocation. The term space allocation within Facilities Management is a process of strategy for assigning the areas within the building to the appropriate suit to the requirements of the organisation. It includes analysing the requirements of the department, space usage, and style of working for efficiency Optimisation. It also moves ahead with the activity-based working consideration and future growth. With the help of effective space allocation, facilities managers can increase the flow of operations, the satisfaction of employees and cost-effectiveness.

Space allocation is a difficult aspect of facility management on the productivity satisfaction of users and efficiency of the organisation. This unit explores the principles underlaid in Space allocation. This includes recognition of the space management objectives that include:

• Flexibility promotion
• Increasing utilisation of space
• Accommodation of occupants in versatile requirements

The students can also learn about the factors that influence the decision of space allocation including budget constraints, goals of organisation, regulatory requirements, and preferences of users.

The next main concern of unit FM3.10 is to deal with the analysis of methodology for the space utilisation requirements and patterns. The students have to acquire the way to conduct the audit of space, rates occupancy and surveys of users to collect the data on space allocation, traffic flow, requirements of function and occupancy rates. Additionally, the unit also analyses the Strategies for efficient layout design and space planning. Also includes considerable factors such as functionality, aesthetics, sustainability and accessibility. The students can acquire the multiple techniques of space planning that include open plan layout, modular systems of furniture, activity-based designing and flexibility of workspace. By recognising these strategies, facilities managers may generate a supportive collaborative, productive and innovative environment while reducing wasted space.

Furthermore, this unit also caters for the technology`s role in the allocation of space and Facilities Management. The students can explore the CAD “Computer-aided design” software, and FMS “facility management systems, and visualise space sensors, usage pattern monitoring, track occupancy, and space allocation optimisation in real-time. Technology makes the facilities managers able to identify the data effectively, identify inefficiencies and generate proactive decisions for improving user experience and space utilization.

This unit makes the students well-equipped with the skills and knowledge required to manage space effectively in facilities management allocation. By recognising the strategies, methodologies and principles the facilities managers can optimise the utilisation of space, increase functionality and generate an environment which is according to the objectives of the organisation and the requirements of users.

Objectives of unit

The main objectives of the unit FM3.10 Space allocation in facilities management are demonstrated here:

• To recognise the methodology and principles of space allocation within the management of the facility to optimise effective spatial resources.
• To analyse the utilisation of space requirements and patterns to Alliance the decisions which are allocated with the goals of the organisation, preferences of users and operational requirements.
• To develop Strategies for the executive planning of space that include design layout, arrangement of furniture and zoning to increase productivity, user satisfaction and functionality within the environment building.

Learning outcomes

Check out the learning outcomes of the unit FM3.10 Space allocation in facilities management which are mainly designed for student learning.

LO1: Recognise the way through which space is classified and the way through which multiple categories are interrelated.

LO2: Potential to generate a space plan for the unit of business located on a single floor.

LO3: Recognise the base that is alternative for working may be utilised for efficiency improvement of space utilisation.

Assessment criteria

The assessment criteria of the unit FM3.10 Space allocation in facilities management are designed here to the acquisition of the learning outcomes.

LO1: Recognise the way through which space is classified and the way through which multiple categories are interrelated.

• 1.1 Utilise the terms
• Net internal area
• Gross internal area
• Primary circulation
• Ancillary space
• Usable space in the office
• Support space
• Workspace

Elaborate each of the terms demonstrator above and their meaning with the fit factor purpose. NB usable space of the office is intended here and has the variable area considered as a net occupiable area in the US or net usable area EU.

• 1.2 Calculate the quantities for the multiple categories of the space in the layout or building.
• Utilise the single-floor examples of a building for the own experience of a case study of a learner to calculate the appropriate floor space area represented by every category of the space described in the assessment criteria.
• 1.3 Calculate the metrics which is simple for the utilisation of space with emphasis on the ratio between quantities of these multiple space categories.
• The internal area relevance as a percentage of gross internal area and net occupiable area which is usable office space as a percentage of net internal area along with building efficiency regard.

LO2: Potential to generate a space plan for the unit of business located on a single floor.

• 2.1 Analyse the requirements of users for the business unit about the:
• specialized equipment requirements
• business process or process required to be performed
• requirements of proximity to other teams or departments
• quantity of people who are accommodated
• requirements for multiple space categories
• 2.2 Design a plan of space allocation to meet the requirements of users and to alliance with the space management strategy of the organisation.

The assessment criteria must be evidenced with the examples of the building with a single floor and learners have to add case study and their own experiences. The example also provides the best suggestions for improvement or changes to present the use of space.

LO3: Recognise the base that is alternative for working may be utilised for efficiency improvement of space utilisation.

• 3.1 Analyse the alternative method of working in which additional space or minimum space is provided by the employer.

For example

• cellular accommodation
• open plan
• space allocation according to seniority or function
• areas of breakout
• hot desking
• Hotelling
• intensification of space
• 3.2 Elaborate the potential influence of the alternative working ways on the process of Business and user satisfaction

 For example

• space as the symbol of status
• Productivity
• Creativity
• Territorial space
• Confidentiality
• Communication
• 3.3 Elaborate the benefits and limitations of floor utilization with standardised footprints and planning grids.

For example

• Space churn and planning
• Accommodation policy
• Density of occupation
• Corporate identity
• Requirements of function
• Internal satisfaction of customers

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