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FM3.06 Project management within facilities Management operations
The unit
FM3.06 Project Management
within Facilities Management operations is considered a significant component
of Facilities Management that emphasises the effective execution planning and
project control for achieving the objective of organisation within the
environment of facilities. Another concern of this unit is on the versatile
project management element with a design to the facility operation challenges
and requirements. The core aspect of the unit FM3.06 is to project good
planning. The facility managers should carefully elaborate on the scope of the project,
deliverable timelines and objectives with stakeholders. It also includes the
requirements definition, need assessment conduction, project goal establishment
and comprehensive plan of project development that outlines the schedule,
budget, resources and tasks.
Execution is another main element of this unit. The Facility
managers check out the implementation of the project and certify that all
activities are taking place according to their plan within the time and budget.
It includes the management of suppliers and contractors, resource coordination,
issues resolution, and project monitoring to make sure that the milestone of the
project has been achieved with quality standards. Moreover, the unit FM3.06 also
includes monitoring and project control. the facility managers utilise multiple
techniques and tools to crack the performance of projects, risk management and
check out plan deviation. It comprises the KPIs “key performance indicators”
establishment, regular reviews of progress conduction and accurate action
implementation as mandatory to keep the project on track and mitigate
disruption.
In addition, the main emphasis of this unit is on the
engagement and communication of stakeholders throughout the life cycle of a
project. Facility managers need to maintain an open communication line with
stakeholders of the project including members of the team, organisational
leadership, clients, and vendors. They also certified the project goals
alignment according to the expectations management and checked out all the
concerns Actively. The main concern and core purpose of the unit FM3.06 is to
train the facilities managers so that they can effectively manage their projects
within the environment of the facility. By the application of project
management practices and principles, the manager can utilise the resources,
reduce risk, and provide projects within the budget and on time. Besides they
ultimately contribute to the successful objectives of the organisation
achievement within the context of Facilities Management.
Objectives of unit
The main objectives of unit FM3.06 Project management within Facilities
Management operations are given below:
- To elaborate the objective and project scope by clearly
outlining the timelines, goals deliverables of the project of facility management.
- To plan the activities of the project by developing the
comprehensive details of the task, schedules for that and resources.
- To oversee the project activities implementation, coordinating
with resources and contractors managing for achieving the goals of the project.
- To monitor the performance of the project through risk
management, addressing the planning deviation to make sure the completeness of
the project is within budget and on time with standards of quality.
Learning outcomes
Here are the significant learning outcomes of the unit FM3.06
Project Management within Facilities Management are demonstrated here:
LO1: Potential to scope a project of a small scale with complexity with the
initial briefing.
LO2: The potential to generate the plan of
the project.
LO3: The potential to manage the delivery of the project.
LO4: Potential to close the project.
Assessment criteria
The assessment criteria of the learning outcome of the unit
FM3.06 Project Management within Facilities Management is provided here.
LO1: Potential to scope a project of a small scale with complexity with the
initial briefing.
- 1.1 Generate
a document of scope including appropriate details regarding activities or
tasks, Requirements of resources and evaluation risk with the feasibility of
starting brief.
- 1.2 Finalize
the specification of the project through the arguments with project
stakeholders to agree on the quality of realistic targets, cost and time.
Assessment Criteria of the LO1 must be evidenced with the help
of case studies and the own experience of learners. These examples must be easy
in Facilities Management according to the project.
LO2: The potential to generate the plan of the
project.
- 2.1 Specify the activities and tasks with will efficiently
deliver the specifications of the project.
- 2.2 Find
out the required resources for multiple activities or tasks.
Also include outsourcing or in-house resources of staff, financial
budget
- 2.3 Schedule
the multiple activities or tasks for running in parallel or in sequence to
generate efficient utilisation of resources and to meet the
deadlines of the project.
Utilise the schedule in techniques of the project for example
- Show the connection between dependent and precedent
task
- Gantt chart
- Tasks of stand-alone
- 2.4 Check
out the project risk about impact and likelihood, analyse any risk which may be
planned or accepted how to minimise, mitigate or transfer the remainder.
- 2.5 Clarify
the requirements of information about multiple stakeholders and generate a plan
of communication to acknowledge requirements.
- 2.6 Generate
a plan for the project that includes the information from the preceding
criteria of assessment.
LO3: The potential to manage the delivery of the project.
LO4: Potential to close the project.
- 4.1 Confirm
the closure of the project to the sponsor of the project.
- 4.2 Complete
the documentation of the project.
- 4.3 Demonstrate
to the relevant stakeholders of project result, lessons learnt and project
closure.
The assessment criteria of LO4 must be evidenced with the help
of the case study or the own experience of the learners. It may be some
examples as utilised for the previous outcomes of the learning if the project
is completed. This learning outcome also has the concern with demonstrating the
closing down formal process of a project that includes the evaluation of the
way of effective project was provided with required results.
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