The topic chosen for this meeting is regarding the project Strategic Information Systems Planning (SISP) in the healthcare domain. This meeting would discuss the related plan, requirements, encountered problems, and which measures and training techniques can be presented in this context. The following organisational chart identifies the participants and the individuals that would fill their respective roles for this meeting.
Meeting Requirements Form |
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Chairperson |
Managing Director (Individual F) |
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Department |
Healthcare Management |
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Meeting name |
Understanding the Strategic Information Systems Planning (SISP) |
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Meeting details |
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Date |
25th May 2016 |
Time |
09:00 am |
Location |
Conference Room #01 |
Budget |
A$ 600 |
Meeting format |
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Purpose |
To enhance the developed Strategic Information System Planning (SISP) for properly analysing budgeting, staff usage and related requirements in an improved manner |
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Agenda |
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Participants |
Internal
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External
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Speakers |
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Seating arrangements |
U-shaped arrangement |
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Video or teleconference requirements |
Projector and related accessories |
Supporting materials |
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Pre-reading |
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Meeting documentation |
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Equipment requirements |
Laptops |
Hospitality requirements |
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Catering requirements |
Light breakfast snacks, water, and coffee:
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Accommodation requirements |
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Other requirements |
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Special needs of attendees |
No needs as such |
Other organisational requirements for conducting meetings |
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Applicable conventions for conducting meetings |
In order to follow the Standards of Ethical Coding that are based on focusing and agreeing on the decision of implementing the presented strategies for enhancing the SISP system, the American Health Information Management Association`s (AHIMA`s) Code of Ethics would be regarded as an applicable convention |
Legal and ethical requirements for conducting meetings |
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Other specific requirements |
Implementing strategies would require training for the employees that would be operating the system |
Following email will be sent to all the concerned participants of this meeting, with subject line being ‘Meeting regarding enhancing the problems encountered in Strategic Information Systems (SISP)’.
Good morning,
A three-hour meeting has been arranged on 25th May 2016 Wednesday morning at 09:00 am in order to analyse the issues that were faced in the Strategic Information System (SISP) and further discuss the developed improvement strategies for it. It is best to fix this problem because it has been causing issues in the technical administration of data and as such.
Please read the attached documents in the email, Material regarding the Strategic Information System Planning (SISP) and Manual reports of the organisation in terms of the past and current performance of SISP. A meeting agenda has also been attached in this email highlighting the key points that would be addressed in this meeting.
Please identify your presence by acknowledging this email.
Thank you.
Sincerely yours,
XYZ
· Developing relevant strategies
· Investigating software and hardware operating systems
· Analysing budget and staff usage, associated requirements and demands
· Presenting a long-range and tactical information systems plan for the facility
· Analysing healthcare IT vendors for proper technology strategy